Welcome to Moderan! Moderan is an online software that helps you manage lease agreements, simplify utilities calculations and automate asset reporting.


Log in to your account at https://www.moderan.net. Not sure what is your password? Check this. 


NB! If you have separate server, make sure the first part of your address is correct. It might be https://XXX.moderan.net/login


This is a brief guide to help you get started. If you want to go into more details check the links at the end. 


Let's cover three essentials steps to set up your account:

Add Assets

 ▶ Assets > Properties, Immovables, Buildings and Spaces



Property - an investment with a specific landlord. Can include several Immovables/Buildings

Immovable - a land plot, which gives an address to a building or a group of buildings

Building - a physical building or structure you lease out on a land plot

Space - leasable single unit: a floor, a room, a combination of some


Add a Property:

  • Go to Assets > Properties
  • Click +ADD NEW and fill Property Name* 
  • Landlord: select from a drop-down if you added it before, or click + to add new and save it

 

Tip: Don't forget to always click SAVE on the top right corner when you make changes:


Moderan links Property name and Landlord directly to all its Buildings and Rental contracts.


Add an Immovable:

  • Go to Assets > Immovables
  • Click +ADD NEW, select the Property Name* to which this immovable belongs and add the Address*


Add a Building:

  • Go to Assets > Buildings
  • Click +ADD NEW and fill Building Name* (the name will be visible in Contracts and Reports)
  • Select the Immovable* from the drop-down


Hint: Leasable area of the Building will be automatically calculated once the Spaces are added.


Add Spaces:

  • Go to Assets > Spaces
  • Click +ADD NEW and fill in Space Name*, Building* 
  • Select Space Function from the drop-down
  • Make sure, that Leasable space is check-marked, if the Space is Leasable:
  • Add Space size


Check more on Assets in Moderan here

Add Rental contracts

 ▶ Contracts > Rental Contracts > +ADD NEW


Adding Rental Contracts is the most important part of getting started with Moderan - it may take some time, yet when added the system works flawlessly, saving your time. 


TIP: Start with adding the Rental Contracts with the closest deadlines


Rental Contract card consists of several blocks of information: Contract information, Rent and other fees, Contract Termination, Indexation, Notes, Interactions & files, Email Reminders, Persons. 

 

Let's fill in the essential fields:


Contract Information

  • Tenant*: add the name from + sign or select from the drop-down
  • Contract Number*: a combination of numbers and letters to identify the contract
  • Transfer Date: indicates when the space is no longer vacant, also used in vacancy calculations
  • Start of Rental Payments: is used for all rent calculations and reports
  • Building*: select it from the drop-down


After selecting the Building, click on Edit next to the Spaces field and assign the Spaces for this Contract. Once set here, Moderan will automatically fill the Rental Space (in the Rent and Fees block):


Rent and fees

  • Moderan automatically calculates the total of all added Spaces - Rental Space in m2 (if you added Spaces in the previous step)
  • Monthly Rent or Rent per unit: insert only one - either Monthly Rent or Rent per m2. Moderan will calculate the other (after Rental Contract is saved)
  • Payment interval*: select Month, Quarter, Half-year or Year



  • Add other fees: click to open the Rent and fees table and add Other fees (Parking, Maintenance, Marketing, etc.)


For every other fee, fill in:

  • Billing Name: can only be one active fee of the same name per each Contract (one Rent, one Marketing, etc). If you add a new row with the same Billing name, Moderan will interpret this date as an update/change in this billing type. Adimin users can add custom Billing names (in Admin > Settings). You can find more information here
  • Start date: can also be a date in the future - when the date arrives Moderan updates the rent accordingly
  • Basis: the way you bill this fee: By m2, By units, Fixed amount per month, Daily and Once.

Hit Save icon in first column when finished:


Hint: To get more information about Rent and Fees block and adding Billing lines, check this article


NB!
Edit/Delete options are only for fixing an error in an existing fee. When you want to change Rent/Fee - add a new row, don't delete/edit previous dates.

For example, Rent fee for a tenant should be changed on 01.01.2025 from original 8,85 to 9 eur/m2.
Add a row using the +ADD NEW button, put the effective Start date (can be even in the future if you know when), add the same Billing Name, new fee and Save.

Historical data is saved as greyed out rows to distinguish.


Read more about Rental Contracts in Moderan here

Viewing Data and Reports


After adding Assets and Contracts, you can enjoy both the overviews of assets and leases you have in your portfolio and the detailed Reports about Tenant changes, Revenues, Property performance - and more.


▶ Assets > Properties


In the Properties view you can have a snapshot of key metrics for each entered Property: total leasable area (from all Properties' buildings), vacancy rate, total monthly rental income, average income per m2.


▶ Reports


In the Reports you can check the variety of ready-made Reports based on your data: