▶ Assets ˃ Properties


Property - one investment with one specific landlord. Can include one or several Immovables/Buildings.



Property in Moderan means an investment with one landlord. It may consist of several Immovables and buildings. In most cases it has one Immovable (a land plot) with one or several Buildings on it. 


Example: One office building on one Immovable (land plot)
Example: Production complex with 4 Immovables and one large industrial building
Example: Modern multi-purpose urban quarter with one Immovable and 5 Buildings on it with offices, retail rentals and restaurants


How to add a Property?


  • Go to Assets > Properties
  • Click +ADD NEW and fill in the fields in the new Property card:



Property* - the name of your Property. This is a mandatory field.


This name will further be used in all Reports and elsewhere in Moderan to indicate the Property


Code - a marker which can be associated/used by you to filter properties further


Landlord - a contract counterpart (the Lessor) for this Property. Click + and add the landlord name or select an Organization from a drop-down if you added it before.


Moderan links Property name and Landlord directly to all the Buildings and Rental Contracts which are associated with it. If you leave the Owner field empty, the Landlord name will be missing from them.

Yet, you can add it and change any time later as well - the Landlord name will be automatically updated on all the linked items!


Value - add Property value for your information. Moderan offers possibility to track history of re-evaluations of the Property. 

Simply click on the Value and in the pop-up table +ADD NEW line with the date and new Value:



Acquisition year - the date when property was bought/acquired


Group - if you have more than one Property in your portfolio, you can group them: by Cities, by Countries, by Funds, etc. Grouping enables you to get aggregated information about all Properties in the group.


Hint: You can have more than one Group for each property. When adding multiple groups, separate them by comma.



Notes - you can keep Notes about the Property for you and your colleagues


Editing, Deleting Properties and adding Custom fields


Editing


If you want to edit information in the Property card, go to Assets > Properties, click on the Property name and EDIT button, change or add information and hit SAVE:



Part of the fields comes to the Property card from the related tabs:

  • Addresses, Total Immovable Area - from Assets > Immovables;
  • Building - from Assets > Buildings;
  • Leasable area, Vacancy - from Assets > Spaces;
  • Active Tenants, Active Contracts, Monthly Rental Income and Average Rental Income - from Contracts > Rental Contracts


To edit this information, you have to make adjustments in the corresponding Tabs.


Deleting


Newly added Properties, can be deleted, as long as there are no Immovables, Buildings, Spaces linked to it.


NB! DELETE button is only available for Admin users.


Adding Custom fields


If you are missing a field to enter key  information related to the Property, e.g. link to a website, you can create your own.

Click on the CUSTOM FIELDS button, enter the Field name and choose the Field type (Text, Number, Checkbox, Date Picker).


NB! Custom field is created for all Portfolio, i.e. it is not exclusive for the Property, where it first was added.


Adding Pictures to Properties


You can add photos of your Property, floor plan photos and even moving gifs to show several sides of the Property. It can be easily done by either clicking the Select Image files button or simply dropping images there. Multi-load is supported so you can select several at once.



Hint: File formats supported: ".bmp", ".png", ".jpg", ".jpeg", ".gif", ".tiff".



You can store and quickly find contacts of people related to a Property. 

To add Persons, click +ADD NEW and fill in the fields:


Accordingly, when the Person is linked to the the Property, the Person card (Contacts > Persons) displays all Properties to which the person is related:


FAQ


I have a Property with two Buildings and separate Landlords. How should I enter this Property?


In case you have a property which includes two Buildings, but each of them have a separate Landlord:


1. Create two Properties by adding them as described above. 


2. While adding, state the two different Landlords for these Properties. 

You may use the same Property name, but reflect somehow the difference (e.g. add a number, a letter, etc. at the end of the name).


3. Create/link the Buildings.


Note: you need to split as many properties as many Landlords are represented in your portfolio.